A) Ciclope Asia honors the most well-crafted work in Asia-Pacific. To be elegible, entries must have been:
- produced by APAC professionals to be broadcasted in any country in the world, or
- produced by foreign professionals to be broadcasted exclusively in the region.
B) Are welcome to enter their work production companies, post production companies, editing houses, music production companies, digital production companies, independent professionals and advertising agencies from all over the world. Agencies willing to enter their work must be aware that if they win, the credits will go to the production partner in first place, since this festival gives recognition to the execution, and not to the idea.
C) Ciclope Asia promotes the participation of all countries, which gives the festival an international profile. Since the jury panel will be formed by professionals from all over the world, English has been established as the official language. The piece can be registered in any language, but ENGLISH SUBTITLES ARE MANDATORY, except in the Music Videos category.
D) The registration of the pieces, as well as the payment, has to be made exclusively through the online registration system of the festival. The piece/s will only be considered registered after the uploading process is complete and the corresponding payment has been done. Important: Entry fees are not refundable under any circumstance.
E) The registered pieces must count with the authorization of the advertiser, the agency and/or the owner of the reproduction rights of the work. With exception of the projects of public welfare or charity, all the pieces must have been made for a brand at a valuable cost. It is the participant’s sole responsibility to comply with this rule. The festival shall not be held accountable for any type of responsibility that may arise in the shape of legal claims of third parties for this or any other motive related to the intellectual property or reproduction rights of the work.
F) Ciclope Asia’s entry deadline is Friday 2nd August, 2019. The pieces must have been broadcasted for the first time between August 1st, 2018, and August 1st, 2019.
G) The organization, and/or the jury, if necessary, will have the right to request proof of emission in any stage of the contest, and the participant will be complied to submit it in a maximum time frame of 72 hours. If the event proof is not provided before the deadline, the piece will be automatically disqualified.
H) Pieces that have been submitted for the last edition of Ciclope Festival, the international competition held in Berlin, are able to participate.
I) For the New Talent in Direction category, directors must be up to 30 years old and they must have had less than two years of experience as directors. The organisation will have the right to ask for a proof if necessary.
J) The organization and the jury, at its sole discretion and when considered necessary, will have the right to disqualify or change pieces to a different category from the one originally registered, without refund of any kind and without the need of communicating it previously.
K) With the purpose of promoting the festival, and when considered appropriate, the organization is authorized to project and/or publish in public or private presentations the registered pieces free of charge, without the need of any type of compensation to third parties.
L) The participant declares to own the broadcasting rights of the work. Also, the participant holds the festival unaccountable from all third party claims (this includes individuals and/or companies).
M) In case the organization confirms the piece does not comply with the before mentioned requirements, or any other expressed in the present rules and conditions, at its sole discretion it will exercise the right to automatically remove or disqualify the piece without the need of compensation or severance pay to the participating company or person.
N) There are two rounds in CICLOPE Asia’s judging process. The first one is undertaken by the Executive Jury together with the Grand Jury, who watch and rank the entries online according to its excellence. The 5 (five) best ranked entries in each category will be considered finalists. The final round of judging takes place in Tokyo, where the Executive Jury personally discuss the finalist pieces and awards one Bronze, one Silver and one Gold trophy in each category. The Executive Jury will also award one Grand Prix for the best work of the year in the competition.
O) The entries selected by the Executive Jury as the best in their categories and the Grand Prix will automatically become finalists at CICLOPE Festival 2019 (to be held on November 7 and 8) on the corresponding category.
P) Only categories with fewer than 5 (five) participants can be declared vacant. Judges will abstain from voting on entries entered by companies from their global network.
Q) All entries will be judged, and all winners will be announced during the awards ceremony in Tokyo, on Thursday 5th September.
R) Every piece that wins a Gold award or a Grand Prix at CICLOPE will automatically become a finalist in Ciclope Festival 2019 (to be held in Berlin on November 7 & 8, 2019), on the corresponding category. The winning company will not have to re-enter the piece nor pay any fee to compete as a finalist in the corresponding category.
S) Every piece submitted to CICLOPE Asia 2019, is eligible to participate in CICLOPE Festival, to be held in Berlin on November 7 & 8, 2019. Entries that are not selected by the Executive Jury as the one best in the category, will have to follow the corresponding steps and pay the corresponding fee to take part in Ciclope Festival.
T) The Special Awards and the final ranking published by Ciclope Asia at the end of the event are based on a points system where a company receives 1 (one) point for a finalist submission, 3 (three) for a Bronze award, 5 (five) for a Silver award, 7 (seven) points for a Gold award and 10 (ten) points for a Grand Prix. Take into account that every credited company will earn points.
U) All schedules are subject to change without prior notice.